Visitor Management System

ARCHIVA WELCOME

Archiva Welcome is a cloud-based service that digitises the process of registering and welcoming visitors to the company, enabling effective management of visits and the necessary documentation in compliance with privacy, health and safety regulations.

AUTOMATIC VISITOR AND DOCUMENT FLOW MANAGEMENT

Using a digital register of all visitors to the company and the automatic management of sending, viewing, signing and archiving of the documents required to enter a company.

SECURITY OF THE REGISTRATION PROCESS

Thanks to the guarantee of compliance with the regulations for the processing of registration dossiers according to both the European GDPR regulation for the processing of personal data and the Covid-19 medical regulations.

REDUCTION OF RISK OF LOSS OF INFORMATION OR PERSONAL DATA

Thanks to the digitisation of the process, the printing of forms to be signed is avoided and the latest version of the required documents is kept up-to-date in real time, eliminating unnecessary waste and reducing costs.

For more information

Thanks to Archiva.Welcome you can:

Be compliant with privacy, security or other regulations regarding documentation for incoming visitors

Through a service that allows continuous updating of policy and regulatory documents, ensuring that the latest version available is consulted.

Managing the flow of documents to be filled in and signed on entry in a fully digitised way

Through an end-to-end process from document viewing to signing and archiving.

Reducing the risk of lost information or personal data

Thanks to the total dematerialisation of the process and paper documentation.

Features

QR code access

Archiva.Welcome allows visitors to access the company by means of a QR code which they will receive by email after filling in the mandatory documents for entry into the company.

Planning meetings

Archiva Welcome allows people in the company to create meetings with their visitors, who receive an invitation and are able to confirm their presence. It is also possible to sign documentation completely online.

Organisation and preservation of privacy documents

Archiva.Welcome automatically manages the documents required for visitor access, always guaranteeing the most up-to-date and compliant version with legislation.

Data analysis

Archiva.Welcome provides a dashboard with the information and data of those who passed through the company with analysis tools.

Data Preservation (Optional)

Archiva Welcome has an optional module for the legal preservation of data received at reception, to guarantee the protection of personal and company data.