Captio: cloud-based app for filling out expense reports
Reconciliation of electronic invoices
Reconciliation between expense reports and credit card movements
Conservation in compliance with standards
Thanks to the application that enables travel planning, authorization and booking, as well as reporting, monitoring, reconciliation and expense accounting, in a single digital flow.
By implementing a transparent and monitored digital process in line with company policies.
By allowing the business traveler to load the expense reports and share them directly with the company.
Using Archiva’s standard-compliant digital storage service, which guarantees the certified online display of computer documents and analogue documents in compliance with all DigitPA legal and regulatory provisions.
Through the elimination of manual activities involving the management of business expenses.
With automatic application scanning that eliminates the manual data entry process.
Automation in data entry thanks to the OCR engine for receipt recognition.
Dematerialisation of receipts, eliminating the risk of loss.
Reduction of time dedicated to monitoring compliance with company procedures.
Automatic reconciliation of invoices with expense reports.
Reduction of costs incurred for the storage of paper documents.
Captio is a cloud-based platform designed for the digital management of travel and expenses. The process begins with travel planning and storage of the digital expense report and captures and categorizes expense slips with the app installed on your smartphone, tablet or multifunction device. Any company equipped with Captio has a modern, easy-to-use and intuitive expense control tool achieving substantial and measurable savings.
The app can be integrated with a company’s ERP, thanks to the possibility to export your data from the Captio platform and their subsequent transmission, allowing immediate communication between the expense report management platform and the company ERP.
The process enables digital conservation of cost statements and supporting documents. This process allows the company to not receive expense reports and receipts in paper form, being sure to be compliant with the regulations.
Thanks to the use of the Pega platform, the process of reconciling expense reports with invoices is optimized. The system is able to recognize invoices of expense notes that are automatically matched to the corresponding expenditure in Captio.
Through the infrastructure made available by Archiva and the reconciliation management system implemented in Pega, it is possible to create a function to manage expenses obtained cross-checking expenses recorded in Captio whose payment method indicated is the company credit card and the report of the latter.
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