Dematerialisation of Documents
LATE.ARCHIVA
LATE.ARCHIVA is the outsourced service for the digital archiving and dematerialisation of the Customer’s documents and invoices and aims to form the Submission Information Package to be sent to the Preservation System. It acquires documents in both paper and digital format.
COST CUTS
DEMATERIALISATION OF PAPER DOCUMENTS REDUCES MANAGEMENT COSTS AND ELIMINATES THE COSTS OF PHYSICAL PAPER STORAGE.
100% AVAILABILITY
ENSURES ACCESSIBILITY, USABILITY AND SHARING OF DOCUMENTS AND THE INFORMATION THEY CONTAIN WITHOUT CONSTRAINTS RELATED TO PHYSICAL ALLOCATION.
SECURITY AND CONTROL
PROVIDES MAXIMUM SECURITY FOR THE ELECTRONIC PRESERVATION OF DOCUMENTS AND INVOICES AND TOTAL CONTROL OF ACTIVITY AND ACCESS.
Late.Archiva allows you to:
Reduce the cost of managing paper and electronic documents
By digitally capturing the analogue paper and/or electronic documents to be archived, extracting their contents and publishing them on the document management system.
Reduce search times for archived documents
Through search and consultation with several fields combined with each other or the use of certain keywords, or by creating logical links between documents, e.g. the entire order and payment cycle.
Comply with legal requirements that documents must not be modified
By guaranteeing that all documents sent to Archiva cannot be modified, summarising them in a file containing the electronic fingerprints of the documents received, signing it with a digital certificate and affixing the time stamp issued by a certified TSA (Time Stamp Authority).
Reduce the cost of monitoring and managing anomalies
Through the automatic detection of anomalies, such as missing protocols, duplicates or documents not conforming to project specifications. A dedicated help desk structure ensures that you are promptly notified of such anomalies and provides you with detailed reporting of the findings.
Guarantee the process of dematerialisation of documents
By means of a certified destruction service for paper documents, which guarantees the confidentiality and process with which the archives are managed. Through the supervision of an Archiva employee, the entire operational flow is followed and, on specific request, is able to provide video recording of the entire document dematerialisation process.
Eliminate the risk of information loss and service interruption.
Through a proprietary main datacenter using a highly reliable enterprise presevation system and a secondary datacenter for disaster recovery service. The process is ISO:27001 certified.
