PEPPOL

SMART.PEPPOL

Smart.PEPPOL is a fully outsourced service for the automatic management of business documents in UBL PEPPOL format, which allows to reduce costs and increase the level of control and visibility of the entire process at Italian and European level.

Archiva can act as an intermediary by being a member of OpenPeppol and a Certified Access Point.

Peppol Logo

LOWER COSTS

REDUCTION OF IMPLEMENTATION COSTS OF A CUSTOMISED SYSTEM THAT EXCHANGES ORDERS AND DELIVERY NOTES WITH THE PUBLIC ADMINISTRATION, TAKING ADVANTAGE OF THE OUTSOURCING OF THE SERVICE FOR PROPER COMPLIANCE WITH THE LEGAL OBLIGATION.

REGULATORY COMPLIANCE

GUARANTEE OF COMPLIANCE WITH THE LEGISLATION THAT OBLIGES SUPPLIERS IN THE EMILIA ROMAGNA REGION TO EXCHANGE ORDERS AND TRANSPORT DOCUMENTS IN STANDARD XML ELECTRONIC FORMAT.

MAXIMISATION OF INVESTMENT

BY INTERPRETING ANY STRUCTURED LAYOUT, IT DOES NOT REQUIRE INVESTMENT BY THE CUSTOMER TO CREATE THE REQUIRED FORMAT, BUT ABOVE ALL IT ALLOWS THE COMMUNICATION CHANNEL TO BE USED TO GENERATE MESSAGES AND ACCESS ALL INTEGRATION OPPORTUNITIES AT EUROPEAN LEVEL.

Smart.PEPPOL allows you to:

Reduce integration costs with the most common ERPs on the market

Through customer-specific workflows, any structured data path can be managed.

Reduce the implementation time of a Peppol project

Using an on-demand library of pre-implemented, ready-to-use PEPPOL BIS profiles capable of handling the most common standard paths.

Reduce document search times

Through a web portal that allows you to monitor and view documents sent and received by trading partners, tracking the status of each transaction in real time.

Reduce the complexity of managing the administrative process

Through the integration of different services available on the Archiva platform, such as archiving and document preservation, EDI and Smart.PA, which benefit from the PEPPOL channel.

Reduce time spent on project management and support activities

Through a qualified, local Project Management and Help Desk structure, which takes care of and processes requests quickly and timely.

Reduce implementation costs of Peppol service

Leveraging the data mining and communication already in place with Archiva, in particular using the data layout for Public Administration.

Fatturazione Elettronica, Smart.PA è il servizio di Archiva che gestisce la fattura verso le Pubblica Amministrazione

Introduction

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PROJECT

PEPPOL, an acronym for Pan-European Public Procurement Online, is an initiative developed within the framework of the European Programme for Innovation and Competitiveness (CIP) which has the objective of dematerialising all paper exchanges and encouraging the adoption of electronic documents thanks to a single digital platform.

ACCESS POINT

The Access Point accessed by the entities of the Emilia Romagna Region is called NoTIER (Nodo Telematico Interscambio Emilia Romagna). This system, already active to receive electronic invoices from the SdI, will manage the sending of orders and the receipt of DDTs for PAs by dialoguing with the intermediary systems adopted by suppliers.

PLAYERS INVOLVED

Through the PEPPOL network, European economic operators and public administrations can manage the exchange of documents relating to the order cycle, i.e. accounting documents such as catalogues, orders and contracts, invoices, etc., in a completely dematerialised, secure and standardised manner.

IN ITALY

In Italy, following the resolution of the Regional Council 287/2015, as of 30 June 2016, any supplier of the Emilia-Romagna Public Administration and of the Regional Health System in particular, will have to be able to receive orders in UBL PEPPOL format and will be obliged to send the DDTs of their supplies to the regional platform Intercent-ER, the Regional Agency for the development of telematic markets.

METHODS

The issuance, transmission, receipt, preservation and archiving of accounts payable documents in electronic form through the SiCiPa-ER (Regional System for the Dematerialisation of the Accounts Payable Cycle), which in turn consists of NoTI-ER (Regional Telematic Interchange Node) and ParER (Regional Archive Centre).

OBLIGATIONS/DEADLINES

Starting from January 31st, 2016 and on the basis of progressive steps, all suppliers of the Emilia Romagna Region Public Administration and of the Regional Health System will be obliged to receive orders and send transport documents, according to pre-established deadlines, through the platform created by Intercent-ER, the Agency for the development of telematic markets of the Emilia Romagna Region.

From 31st JANUARY 2016

 

Tender procedures for the acquisition of goods and services carried out by the Region, the Regional Bodies and the Healthcare Institutions must contain clauses concerning the obligation for suppliers to receive orders and send transport documents in electronic format via NoTI-ER..

Since 30th JUNE 2016

 

Healthcare providers are required to:

  • issue orders exclusively in electronic format;
  • issue transport documents addressed to the other Companies and Entities of the Regional Health Service exclusively in electronic format;
  • create the technological conditions for receiving transport documents in electronic form.

From 31st JANUARY 2017

 

The Region and Regional Authorities are required to:

  • issue orders exclusively in electronic format;
  • create the technological conditions for receiving transport documents in electronic form.

Would you like to find out how to manage your business documents?