LATE.ARCHIVA

LATE.ARCHIVA is the outsourcing service for the electronic archiving and dematerialisation of customers’ documents and invoices. It prepares the submission information package to be sent to the repository system. It acquires documents in both paper and electronic format.

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COST REDUCTION
DEMATERIALISATION REDUCES DOCUMENT MANAGEMENT COSTS AND ELIMINATES THE COSTS FOR THE PHYSICAL STORAGE OF PAPER.

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100% AVAILABILITY
ACCESSIBILITY TO AND USE OF THE DOCUMENTS AND INFORMATION WITH THE POSSIBILITY OF SHARING IT WITHOUT RESTRICTIONS RELATED TO THE PHYSICAL POSITION.

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SECURITY AND CONTROL
MAXIMUM SECURITY OF THE ELECTRONICALLY STORED DOCUMENTS AND INVOICES AND TOTAL ACTIVITY AND ACCESS CONTROL.

Late.Archiva allows you to:

Reduce the management cost of paper and electronic documents

This is achieved via the digital acquisition of analogue paper and/or electronic documents to be archived, the extraction of the contents and the publication on the document management system.

Reduce the time required to search stored documents

This is achieved by means of document search and consultation using different combined fields or some key words, or by creating logical connections between documents, e.g. the entire order and payment cycle.

Comply with the new legal provisions that require documents to be unchangeable

This is achieved by guaranteeing that all the documents sent to Archiva cannot be modified as they are grouped in a file containing the digital footprints of the documents received; the file is signed with digital certificate and timestamped with a timestamp issued by a certified TSA (Time Stamp Authority).

Reduce the cost of the control and management of anomalies

This is achieved by means of the automatic detection of anomalies, such as missing protocols, double documents or documents that do not comply with project specifications. A dedicated help desk service will promptly inform you of said anomalies and provide a detailed report on the findings.

Guarantee the paper dematerialisation process

This is achieved by means of a certified paper document destruction service that guarantees confidentiality and through the process adopted to manage the archives. The operational flow foreseen is supervised by Archiva staff and upon request we can provide a video of the entire dematerialisation process.

Eliminate information loss and service interruption risk

This is achieved through Archiva’s own primary data centre that uses a high-reliability enterprise storage system and a secondary data centre for the disaster recovery service. The process is ISO:27001 certified.

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Archiving is easy with Late.Archiva

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