PEPPOL Standard

SMART.PEPPOL

Smart.PEPPOL is a completely outsourced service to automatically manage business documents in UBL PEPPOL format, which makes it possible to reduce costs and increase the level of control and visibility of the whole process at Italian and European level.

Archiva can operate as an intermediary since it is a member of OpenPeppol and a certified Access Point.

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LOWER COSTS
REDUCTION OF IMPLEMENTATION COST OF A CUSTOMISED SYSTEM WHICH EXCHANGES ORDERS AND TRANSPORT DOCUMENTS WITH THE PUBLIC ADMINISTRATION, USING THE OUTSOURCING OF THE SERVICE FOR CORRECT UPDATING TO THE LEGAL OBLIGATION.

REGULATORY FULFILMENT
GUARANTEE OF COMPLIANCE WITH THE LAW WHICH OBLIGES SUPPLIERS OF THE EMILIA ROMAGNA REGION TO EXCHANGE ORDERS AND TRANSPORT DOCUMENTS IN ELECTRONIC STANDARD XML FORMAT.

MAXIMISING THE INVESTMENT
INTERPRETING ANY STRUCTURED FILE, IT DOES NOT REQUIRE INVESTMENT BY THE CUSTOMER TO CREATE THE REQUIRED FORMAT, BUT ABOVE ALL IT ALLOWS THE USE OF THE COMMUNICATION CHANNEL TO GENERATE EDI MESSAGES AND TO ACCESS ALL INTEGRATION OPPORTUNITIES AT EUROPEAN LEVEL.

Smart.PEPPOL lets you:

Reduce the integration costs with the most common ERPs on the market

Through the customer’s specific work flows which enable the management of any structured data file.

Reduce the implementation times of a PEPPOL project

Through the use of an on-demand library of PEPPOL BIS profiles which have already been implemented and are ready for use and can manage the most common standard files.

Reduce search times for documents

Through a web portal which enables the monitoring and viewing of the documents sent and received by the trading Partners, tracking in real time the status of each individual transaction.

Reduce the complexity of managing the administrative process.

Through the integration of different services available on the Archiva platform, such as that of document archiving and preservation, EDI and Smart.PA, which use the PEPPOL channel.

Reduce the time for managing projects and support activities

Through a qualified and local Project Management and Help Desk structure, which takes on and fulfils requests quickly and precisely.

Reduce the implementation costs of the PEPPOL service

Leveraging the data extraction and existing communication with Archiva, in particular using the data file aimed at the public administration. Electronic Invoicing, Smart.PA is the Archiva service which manages the invoicing to the public administration

Fatturazione Elettronica, Smart.PA è il servizio di Archiva che gestisce la fattura verso le Pubblica Amministrazione

Analysis

THE PROJECT

PEPPOL, Pan-European Public Procurement Online, is an initiative developed as part of the European Competitiveness and Innovation Framework Programme (CIP) which aims to dematerialise all the print exchanges and incentivise the adoption of digital documents thanks to a single digital platform.

ACCESS POINT

The Access Point which the bodies of the Emilia Romagna Region use is called NoTIER (Nodo Telematico Interscambio Emilia Romagna – Emilia Romagna Inter-exchange Online Node). This system, which is already active to receive electronic invoices from the Inter-exchange System, will manage the sending of orders and the receipt of transport documents for public administrations, interfacing with the intermediary systems adopted by suppliers.

PLAYERS INVOLVED

Through the PEPPOL network, European economic operators and the public administrations can manage in a completely dematerialised, secure and standardised way the exchange of documents relating to the order life cycle or accounting documents such as catalogues, orders and contracts, invoices, etc.

IN ITALY

In Italy, following the resolution of the Regional Council 287/2015, since 30 June 2016, any supplier of the public administration of Emilia Romagna and of the Regional Health System in particular, must be capable of receiving orders in UBL PEPPOL format and will be obliged to send the transport documents for its supplies to the regional platform Intercent-ER, the regional agency for the development of online markets.

MEANS

The issue, transmission, receipt, preservation and archiving of the documents from the passive cycle in electronic form takes place through the SiCiPa‐ER (Regional system for the dematerialisation of the passive cycle) which in its turn consists of the NoTI-ER (Regional online inter-exchange node) and the ParER (Regional archiving hub)

OBLIGATIONS/DEADLINES

As from 31 January 2016 and on the basis of progressive steps, all the suppliers of the public administration of the region of Emilia Romagna and of the Regional Health System will be obliged to receive orders and send transport documents in accordance with pre-set deadlines, through the platform realised by Intercent-ER, the agency for the development of online markets of the Emilia Romagna region.

SINCE 31 JANUARY 2016

 

The tender procedures for the purchase of goods and services by the Region, by regional bodies and by hospitals must contain clauses relating to the obligation for suppliers to receive orders and send transport documents in electronic format through NoTI-ER.

SINCE 30 JUNE 2016

 

Hospitals are required to:

  • issue orders exclusively in electronic format;
  • issue transport documents addressed to the other hospitals and bodies of the Regional Health System solely in electronic format
  • create the technological conditions to receive transport documents in electronic form.

SINCE 31 JANUARY 2017

 

The Region and regional bodies are required to:

  • issue orders exclusively in electronic format;
  • create the technological conditions to receive transport documents in electronic form.

Easy to dematerialise documents of the purchasing cycle with Smart.PEPPOL

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