Document Demateralisation

LATE.ARCHIVA

LATE.ARCHIVA is the outsourced service for the digital archiving and dematerialisation of the customer’s documents and invoices and aims to create the Input Package to be sent to the Preservation System. Acquires the documents in print and digital format.

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COST-CUTTING
THE DEMATERIALISATION OF PRINT DOCUMENTS REDUCES MANAGEMENT COSTS AND ELIMINATES THE PHYSICAL PRESERVATION COSTS FOR PAPER.

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COMPLETE AVAILABILITY
GUARANTEES ACCESSIBILITY, USABILITY AND SHARING OF DOCUMENTS AND THE INFORMATION CONTAINED IN THEM WITHOUT RESTRICTIONS LINKED TO THE PHYSICAL ALLOCATION.

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SECURITY AND CONTROL
GUARANTEES THE MAXIMUM SECURITY FOR THE SUBSTITUTE PRESERVATION OF DOCUMENTS AND INVOICES AND TOTAL CONTROL OVER THE ACTIVITY AND ACCESS.

Late.Archiva lets you:

Reduce the cost of managing print and electronic documents

Through the digital acquisition of print and/or electronic documents to be archived, the extraction of the related contents and publication on the document management system.

Reduce search times for archived documents

Through research and consultation with a number of fields combined or the use of some key words, or creating logical links between documents, for example the whole order and payment cycle.

Fulfil the legal provision which requires documents not to be changed

By guaranteeing that the collection of documents sent to Archiva cannot be changed, summarising the documents in a file containing the electronic indications of the documents received, signing it with a digital certificate and affixing the time stamp issued by a certified TSA (Time Stamp Authority).

Reduce the cost for control and management of anomalies

Through the automatic recording of anomalies, such as the lack of protocols, the existence of doubles or the presence of documents which do not conform to the project specifications. A dedicated help desk structure guarantees prompt communication of such anomalies and provides detailed reporting on findings.

Guarantee the process of dematerialising documents

Through a certified distribution service for print documents which guarantees the confidentiality and process with which the archives are managed. Through the supervision of an Archiva representative, the whole operational flow envisaged is followed and, on request, can provide video footage of the whole document dematerialisation process.

Eliminate the risk of loss of information and interruption to the service

Through a main owned data centre which uses a Storage Enterprise system which is highly reliable and a secondary data centre for the Disaster Recovery service. The process is certified ISO:27001.

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Easy to preserve with Late.Archiva

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